Mahvelous Mailboxes Mahvelous Mailboxes  

When It Comes to Mailboxes, Size Matters
By Sara Gebhardt
The Washington Post;Saturday, August 9, 2003; Page T09

Much mail, most of it actually in e-mail form, came in about the U.S. Postal Service's recent proposal to increase the size of the standard apartment mailbox.

Most correspondents agreed with the Postal Service that larger mailboxes are needed to cope with the trend toward bigger pieces of mail and to improve security. Within the group supporting larger mailbox sizes, however, are residents who are willing to find a compromise in light of the enormous expense the changeover could cost the apartment industry. (The National Multi Housing Council and its lobbying partner, the National Apartment Association, estimate the total bill would come to $2 billion.)

Balled up, mangled mail that they don't want in the first place was among residents' top concerns. Many also recognized the trouble postal workers go through just to deliver the mail to their small boxes.

Below are excerpts of some of the responses:

• Jenny Igoe of Reston wrote, "I lived in apartments from 1994 until March of this year, in both Maryland and Virginia, and the small mailboxes were a recurring irritation -- especially once I was informed by the Post Office that I have no control over the receipt of the local newspapers and fliers that get stuffed in every mailbox. I can't tell you how many times I banged my hand against the side of a mailbox, or even got a paper cut while trying to retrieve mail. I came to accept bent, torn magazines and mangled envelopes as a matter of course. And forget about skipping the daily visit to the mailbox: Sometimes just two days' worth of mail would fill it. For lengthy vacations, getting your mail held is the way to go, but to go out of town for a long weekend only to return to a mailbox that almost can't be emptied is a bit much.

"I can appreciate that apartment owners don't want to spend money to fix a situation that I'm sure they think isn't broken, but I think they should speak with their tenants. . . . I have no idea how much mailbox renovations would cost, but I can't imagine it's so much that it wouldn't be worth the added value to the tenant."

• Donald E. White of Fairfax City wrote, "Mailbox big enough? DEFINITELY NOT! Reading that question . . . made my blood boil! Apartment/condo/co-op building managers/owners may howl like banshees. Let's not forget that these howling building managers/owners get their voluminous mail nicely hand-delivered to the live human beings at their reception desks.

"Unlike us residents, whose mail gets bent into creases, tightly squeezed, then fist-hammered into the small square opening seemingly designed for a wine bottle. . . .

"Infuriating? YOU BET! Especially when the residents happen to witness today's letter carriers battering the mail into the tiny boxes. . . .

"In all fairness to the U.S. Postal Service, they did get it right to finally realize that what we residents need are FLAT mailboxes, whatever the size."

• Inger Maslin of Vienna said that she and her husband have resorted to renting a nearby post office box to accommodate the volume of mail they get and to make sure that first-class mail doesn't end up crumpled in the bottom of the box. Even with the extra cost, she said the two "are happy to know our most important mail will not be mangled by the time we get it."

Maslin said that the proposed changes would be great, although she also empathizes with property owners.

"A compromise for the USPS and the rental housing industry may be to install outdoor cluster boxes at the complexes. I imagine the rental housing industry may feel it affects the aesthetics of their complexes. However, it seems as if that may be the best solution for this problem."

• A.E. Checkley of Washington wrote, "I live in a relatively new building (circa 2002), with decent-size mailboxes for large-format magazines and small packages, and a solution for larger packages that might work for landlords who don't want to replace every tenant's box. In addition to a box for each tenant, [management] installed two rather large boxes and left the keys hanging from the locks (which I thought odd until I received my first package). The postal carrier puts a large package into a big box, locks it, then puts the key in the appropriate tenant's box, with a note that says please leave this key in the lock once you retrieve your package. I would go one step further and recommend several large boxes of varying sizes for buildings that have no office or desk to sign for packages, and permanent key rings printed in both English and Spanish."

• Barbara G. Nnoka of Arlington wrote, "Consider the lesson of the highways. Adding a new lane to a four-lane highway appears only to increase the number of cars on that highway. Can anyone guarantee that larger mailboxes will serve to discourage, not encourage, larger and more pieces of advertising mail addressed to 'Resident'? "

It should be noted that Nnoka lives in a cooperative community, which she describes as a mix of tenants and owners who want to keep their building as close to its original condition as they can, brass mailboxes and all.

One suggestion she had that might help renters and owners alike was for the Postal Service to adjust the mailers' rates for outsize mailings so that advertisers who use materials that don't fit in the boxes or that don't fold or roll easily must pay additional postage.

• Glenn McLain of Winchester said that he has had many different-sized mailboxes over the years. He thought it was a good idea to increase apartment-mailbox sizes, but doesn't deem it necessary to overhaul the existing system all at once.

In McLain's experience, newer boxes have seemed to be bigger and easier to access than those in older buildings, which he has found smaller and sometimes oddly shaped. Because of this, he thinks that buildings that have "adequate-sized" boxes should be able to wait until they undergo renovation before new mailboxes have to be built. On the other hand, mailboxes that infringe on residents' security, he said, should be renovated as soon as possible.

"Yes, it will cost money over a number of years to install the new boxes. But when combined with other work, the additional cost should be minimal.

"Buildings need to be maintained, and as long as the new boxes can be installed in a reasonable way and over a period of time, I do not see where the building owners should be having a problem with this, unless they do not want to maintain their buildings, and that becomes another problem unto itself. And you get plenty of questions on this subject!"

That last point is certainly true, although I'm sure readers have varied opinions about the assortment of suggestions spelled out above. Keep the questions (and suggestions) coming.

Menomonee Falls Chamber of Commerce